There is a charge for ITLP course resources and some external trainers.

For most courses, payment must be made on the first day of the course. On some occasions we will require payment in advance.

There is no charge for Bodleian Libraries course resources.

The charge of each course is indicated in the course description.

1. Cash and Cheque

Course registration will be open 15 minutes before the start of each course to take payments. Cash or cheques are acceptable. Cheques should be made payable to “Oxford University” and can be for more than one course if you wish.

2. Purchase Order

Purchase orders can be accepted in payment for your course. You can include multiple courses and several attendees on a single purchase order.

Purchase orders must contain details of the course(s) and attendee(s). For example:

ITLP Courses - Access: Database Structure, 2 April, Jane Smith
PowerPoint: Getting the message across, 3 April, Tom Brown

Please let us know the number of your purchase order either by emailing courses@it.ox.ac.uk or when you attend the course.

Please note the following:

1) It would be very helpful if you can include “ITLP Courses” in the details so our finance team can easily forward your PO to us.

2) Purchase orders should be made out to IT Services, Central Admin, 16 Wellington Square.

3) If you are an Administrator in a department/unit which has a number of staff attending courses please contact us to discuss the best way to arrange the Purchase Order.

3. Journals

Payment for a course can be made by Journal (internal transfer).

Journal payments will be initiated by the IT Services on receipt of the information below.

Before sending us details of the journal please ensure that it is fully authorised. Once we receive the details it will be debited from the cost centre without seeking further approval.

Please ask a member of your finance team to authorise the payment and supply the code string consisting of a:

  • Cost Centre
  • Natural Account
  • Activity code
  • SOF
  • ORG

We will also need the contact email of a member of your Finance team in case of queries

The email must also include details of the course(s), attendee(s) and cost. For example

Access: Database Structure, 2 April, Jane Smith £9.00
PowerPoint: Getting the message across, 3 April, Tom Brown £9.00

You can include multiple courses and several attendees on one journal. However, the email must state the total amount of the journal and that this has been authorised.

Please email the above information to courses@it.ox.ac.uk. This information will be passed to the IT Services Finance team who will complete the appropriate paperwork and submit this information to complete the transfer of funds from your Department to us.

4. Courses Requiring Pre-payment

Some courses require pre-payment and you will be notified by email regarding how to do this. We will offer the facility of payment by cash, Purchase Order or via the online shop using a credit/debit card for these courses.

5. Terms and Conditions

Please see our terms and conditions for more details about payment and our refund policy.